Manage recipients and files together
Add recipients with preview, download or both rights. Limit files to selected recipients or all permitted recipients, then update access and expiry as needs change.
Secure Document Sharing
Share files with clear access controls.
Invite recipients, control each file's access and follow review activity without creating a signing request.
No payment required · Trial starts after onboardingDekaSignSecure Document Sharing
PROJECT / 08
ActiveProposal documents
Recipients & filesReports & audit
RecipientPermissions
Example activity: first preview09:42
- Reusable file slots
- 6
- Maximum per standard file
- 25 MB
- Maximum per ZIP
- 40 MB
BUILT FOR YOUR WORK
The details that keep work moving.
Review, annotate and receive replies
Use protected previews and annotations for supported formats. Return uploads stay separate for each recipient, letting the sender review responses without exposing those reply files to other recipients.
Follow first events and their history
Use recipient info buttons to see the first page access, preview and served download. Reports and audit trail tabs provide events and exports for further review.
Control distribution through archiving
OTP, expiry, revocation and file rules are checked at access time. Watermarks are applied to supported previews or downloads when accessed, rather than burned into the original upload. Archiving closes file access and processes deletion while preserving information and audit records.
DekaSignSecure Document Sharing
PROJECT / 08
ActiveProposal documents
Recipients & filesReports & audit
RecipientPermissions
Example activity: first preview09:42
INSIDE THE WORKSPACE
Recipients and files in one focused workspace
Manage access from lists, open settings in popups and switch to reports without losing the sharing context.
- Edit recipient rights directly from the selected recipient row.
- Set audiences and file rules in each file's settings.
- Open first-activity information without crowding the table with timestamp columns.
- Separate recipient and file management from reports and audit trails.
FROM START TO FINISH
One clear path through the work.
- 01
Prepare shared files
Add files within six slots and the size limit for each format.
- 02
Invite and set rights
Choose recipients, preview/download rights, file audiences and expiry.
- 03
Review activity and replies
Follow access, annotations and return uploads in the sharing workspace.
- 04
Update or archive
Adjust access when needed or archive after the exchange finishes.
PUT IT INTO PRACTICE
From a team’s need to a clear outcome.
Illustrative scenarios you can adapt to your organization’s policies.
Example: vendor proposal review
A team needs to share a proposal and cost spreadsheet with reviewers who have different rights.
- The sender uploads files and invites recipients.
- The proposal is available for preview while spreadsheet downloads are limited to selected recipients.
- The sender reviews annotations and access history before updating documents.
Each recipient receives access suited to their task, with a distinct activity record.
Example: collecting return documents
A coordinator asks several parties for supporting documents without exposing their replies to one another.
- The coordinator prepares the share and invites each party.
- Recipients verify access and upload their replies.
- The coordinator reviews the results and archives the share when finished.
Replies stay separate per recipient; sharing information and audit remain accessible after archiving.
Build your process in DekaSign.
Start with the team, forms and documents your work needs.